SUMIFS Function

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The SUMIFS function in Excel is used to sum a range of values based on multiple criteria. It's particularly useful for financial analysis, data analysis, and any scenario where you need to sum data conditionally.

Syntax

SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], ...)

Parameters

  • sum_range: The range of cells to sum.
  • criteria_range1: The range of cells that you want to apply the first criteria against.
  • criteria1: The condition that must be met in criteria_range1.
  • criteria_range2, criteria2: (Optional) Additional ranges and criteria. You can include multiple pairs of ranges and criteria.

Example Scenario

Consider the following sales data in Excel (A1

 

):

 

A B C D
Date Product Sales Region
2024-01-01 Widget A 150 North
2024-01-02 Widget B 200 South
2024-01-03 Widget A 250 North
2024-01-04 Widget B 100 South
2024-01-05 Widget A 300 East

Goal

You want to sum the total sales of Widget A in the North region.

Steps

  1. Identify the Ranges and Criteria:

    • sum_range: C2
       
      (Sales)
    • criteria_range1: B2
       
      (Product)
    • criteria1: "Widget A"
    • criteria_range2: D2
       
      (Region)
    • criteria2: "North"
  2. Write the SUMIFS Formula:

     
    =SUMIFS(C2:C6, B2:B6, "Widget A", D2:D6, "North")

Explanation

  • C2
     
    : This is the range containing the values you want to sum (Sales).
  • B2
     
    : This range is checked against the first criterion ("Widget A").
  • D2
     
    : This range is checked against the second criterion ("North").

Result

This formula will return 400, as it sums the sales of Widget A in the North region (150 + 250).

Additional Example

Scenario

You want to sum total sales for Widget B in the South region.

  1. Formula:
     
    =SUMIFS(C2:C6, B2:B6, "Widget B", D2:D6, "South")

Explanation

  • This will return 300, as it sums the sales of Widget B in the South region (200 + 100).

Important Notes

  • Multiple Criteria: You can include multiple pairs of criteria ranges and criteria to refine your sums further.
  • Non-Contiguous Ranges: SUMIFS only works with contiguous ranges for sum_range and criteria_range.
  • Criteria can be Cell References: Instead of hardcoding criteria like "Widget A," you can reference another cell (e.g., =SUMIFS(C2:C6, B2:B6, E1, D2:D6, "North"), where E1 contains "Widget A").
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